Job Description
Join our dynamic team at Innovate Solutions Group as a Full-Time Executive Admin Assistant in Riverside, CA. We're seeking a highly organized professional to support our C-suite executives and ensure seamless office operations. This role offers growth opportunities, competitive benefits, and a collaborative work environment in the heart of the Inland Empire.
As a key member of our administrative team, you'll be instrumental in maintaining office efficiency, managing communications, and supporting strategic initiatives. We value proactive problem-solvers who excel in multitasking and possess exceptional interpersonal skills.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare and edit confidential documents, reports, and presentations using Microsoft Office Suite
- Oversee office operations including inventory management, vendor coordination, and facility maintenance
- Act as primary point of contact for internal/external communications and inquiries
- Coordinate meetings, events, and conference logistics for executive teams
- Maintain digital filing systems and ensure data security compliance
- Assist with budget tracking, expense reports, and procurement processes
Qualifications
- Minimum 3 years of executive administrative support experience
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to handle confidential information with discretion
- Proven experience managing competing priorities and deadlines
- Associate's degree or equivalent professional certification preferred
- Knowledge of office management systems and procedures