Job Description
We are looking for a friendly and organized Front Desk Receptionist to join our growing team in Portland. As the face of Apex Business Solutions, you will ensure our visitors feel welcomed and our internal operations run smoothly.
This is a fantastic opportunity for someone who thrives in a professional environment. We pride ourselves on providing all necessary equipment upfront, so you can focus on excelling in your role without worrying about logistics. Join us and become a key part of our success story.
Responsibilities
- Guest Relations: Greet all visitors and clients warmly, managing the front desk area to ensure a professional and welcoming atmosphere.
- Communication: Answer, screen, and redirect incoming phone calls and emails promptly and professionally.
- Administrative Support: Manage the reception logbook, handle visitor sign-in procedures, and assist with basic data entry.
- Scheduling: Coordinate meeting rooms, schedule appointments, and maintain the company calendar.
- Office Management: Monitor office supply levels, place orders, and maintain the pantry and common areas.
- Project Assistance: Support the wider team with ad-hoc administrative tasks and project coordination as needed.
- Security & Access: Monitor building access and security protocols to ensure a safe work environment.
Qualifications
- Experience: Previous experience as a receptionist or in a customer service role is preferred.
- Education: High school diploma or equivalent required.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic computer skills.
- Communication: Excellent verbal and written communication skills with a professional and polite demeanor.
- Organization: Strong organizational skills and the ability to multitask effectively in a fast-paced environment.
- Reliability: Must be punctual, reliable, and able to maintain confidentiality with sensitive information.
- Attitude: A positive attitude and a willingness to learn and adapt to new challenges.