Job Description
We are looking for a highly organized and proactive Equipment Provided Admin Assistant to support our operations in Houston, TX. At Houston Industrial Logistics, we pride ourselves on providing our employees with the resources they need to excel. In this role, you will benefit from a comprehensive equipment package, including a state-of-the-art laptop, mobile device, and all necessary software licenses provided directly by the company.
You will play a crucial role in ensuring our administrative processes run smoothly. We value accuracy, efficiency, and a positive attitude. If you are seeking a stable position with a supportive team and the peace of mind that comes with a fully equipped workspace, we want to hear from you.
Responsibilities
- Manage and coordinate complex calendars, scheduling meetings, and managing travel arrangements for management.
- Process and track incoming invoices, expenses, and reimbursements with high accuracy.
- Maintain and organize digital and physical filing systems to ensure quick document retrieval.
- Act as the primary point of contact for internal staff and external vendors regarding administrative inquiries.
- Prepare weekly reports, presentations, and correspondence using Microsoft Office Suite.
- Assist in inventory management of office supplies and company equipment.
- Support special projects as assigned by senior leadership to improve office efficiency.
Qualifications
- High school diploma or GED required; Associate's degree in Business Administration preferred.
- Minimum of 2 years of experience in an administrative support role.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and Google Workspace.
- Strong attention to detail and exceptional organizational skills.
- Excellent verbal and written communication abilities.
- Ability to prioritize tasks effectively in a fast-paced, deadline-driven environment.
- Valid driver's license and reliable transportation are required.