Job Description
Join our dynamic team at Apex Solutions Group as an Entry-Level Executive Assistant and launch your career in a fast-paced, growth-oriented environment. We're urgently seeking a motivated individual to provide critical support to our executive team while developing valuable administrative skills in Portland's thriving business district. This is your opportunity to gain hands-on experience in corporate operations, client relations, and project coordination within a supportive mentorship framework.
Our ideal candidate thrives in collaborative settings, demonstrates exceptional organizational abilities, and possesses a passion for professional growth. You'll be the backbone of our daily operations, ensuring seamless communication and efficient workflow while learning from industry leaders. We offer competitive compensation, comprehensive benefits, and clear pathways for advancement.
Responsibilities
- Manage executive calendars, schedule appointments, and coordinate complex travel arrangements
- Prepare, edit, and distribute confidential documents, reports, and correspondence
- Serve as primary point of contact for internal and external stakeholders
- Organize and maintain electronic filing systems with strict attention to confidentiality
- Coordinate departmental meetings, take minutes, and follow up on action items
- Assist with project coordination, tracking deadlines, and maintaining progress reports
- Perform light bookkeeping tasks and expense report processing
Qualifications
- Associate's degree or equivalent combination of education and experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with attention to detail
- Proven ability to manage competing priorities in a fast-paced environment
- Discretion and professionalism when handling sensitive information
- Ability to adapt quickly to changing priorities and processes
- Valid Oregon driver's license and reliable transportation