Job Description
We are looking for a driven and detail-oriented Entry Level Executive Assistant to support our operations in San Jose. In this role, you will gain invaluable experience in a high-tech corporate environment while providing essential administrative support to senior management.
Our team values professionalism, innovation, and growth. You will be trained to handle a variety of tasks, from scheduling and correspondence to data analysis and project coordination.
What You Will Do:
- Manage calendars, schedule appointments, and coordinate internal meetings.
- Process incoming communications, including emails, phone calls, and mail.
- Perform accurate data entry and maintain organized digital filing systems.
- Prepare professional documents, presentations, and reports.
- Assist in travel arrangements and expense reporting.
- Support special projects and office logistics as needed.
Responsibilities
- Manage complex calendars and schedule meetings for executive leadership.
- Handle incoming and outgoing communications, including email and phone inquiries.
- Perform data entry and maintain accurate digital filing systems.
- Prepare reports, presentations, and correspondence with high attention to detail.
- Coordinate travel arrangements and venue logistics.
- Assist in organizing company events and team-building activities.
- Support the administrative team with ad-hoc projects and office management tasks.
Qualifications
- High school diploma or equivalent required; Associate’s degree preferred.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Strong written and verbal communication skills.
- Excellent organizational skills and the ability to multitask in a fast-paced setting.
- Professional demeanor with a proactive problem-solving attitude.
- Must be authorized to work in the United States.