Job Description
Join our rapidly growing team as an Entry Level Administrative Assistant in San Jose! We're seeking a motivated individual to support our daily operations with precision and professionalism. This urgent opening offers competitive pay, comprehensive benefits, and rapid career growth opportunities. If you're organized, detail-oriented, and eager to start your administrative career, apply today!
Responsibilities
- Manage calendars, schedule meetings, and coordinate travel arrangements
- Handle incoming communications via phone, email, and in-person inquiries
- Maintain digital and physical filing systems with strict confidentiality
- Assist in onboarding new employees and coordinate office supplies inventory
- Prepare reports, presentations, and correspondence using Microsoft Office Suite
- Support department heads with project coordination and deadline tracking
- Facilitate cross-departmental communication and document distribution
Qualifications
- High school diploma or equivalent; college coursework preferred
- 1+ years of administrative or customer service experience
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Professional demeanor and proactive problem-solving approach
- Valid California driver's license (if travel required)