Job Description
Join our dynamic team at Oakland Business Solutions as we urgently seek a motivated Entry-Level Administrative Assistant to support our fast-paced operations in the heart of Oakland. This is your chance to launch your career in a supportive environment where your organizational skills will shine. We offer competitive pay, comprehensive training, and growth opportunities within our expanding company. If you're detail-oriented, tech-savvy, and eager to learn, apply today!
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for department heads
- Handle incoming communications via phone, email, and in-person inquiries
- Perform accurate data entry and maintain confidential digital filing systems
- Prepare professional correspondence, reports, and presentation materials
- Process invoices, expense reports, and purchase orders with precision
- Coordinate office logistics including supply inventory and vendor relationships
- Support team projects with research, document compilation, and follow-up tasks
Qualifications
- High school diploma or equivalent; college coursework preferred
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Excellent written and verbal communication skills
- Strong attention to detail and organizational abilities
- Ability to multitask and prioritize in a fast-paced environment
- Basic knowledge of office equipment and digital tools
- Positive attitude with willingness to learn new systems and processes
- Reliable transportation to our Oakland office location