Job Description
Join our dynamic team at Coastal Business Solutions as we expand our Long Beach operations! We're urgently seeking a detail-oriented Administrative Assistant to support our fast-paced office environment. This is an exceptional opportunity for career growth in a supportive atmosphere with competitive benefits and room for advancement. If you're organized, tech-savvy, and thrive in collaborative settings, we want to meet you!
What We Offer:
- Comprehensive benefits package including health insurance
- 401(k) with company match
- Professional development opportunities
- Modern downtown Long Beach office with ocean views
- Collaborative team culture
Responsibilities
- Manage calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications including calls, emails, and mail
- Maintain digital and physical filing systems with meticulous attention to detail
- Prepare professional documents, reports, and presentations using Microsoft Office Suite
- Assist with onboarding new employees and training programs
- Coordinate travel arrangements and expense reports
- Support cross-departmental projects and special events
Qualifications
- High school diploma or equivalent (college degree preferred)
- 1-2 years of administrative or office experience
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to maintain confidentiality and exercise discretion
- Proactive problem-solving approach with attention to detail
- Valid California driver's license (if required for occasional errands)