Job Description
Are you ready to launch a rewarding career in the heart of California's capital? Capitol City Operations is currently seeking a motivated and detail-oriented Entry Level Administrative Assistant to join our growing team. We pride ourselves on fostering a supportive environment where recent graduates and career changers can thrive. You will play a vital role in ensuring our office runs smoothly while gaining valuable professional experience.
In this role, you will work closely with our senior management team to handle daily administrative tasks, coordinate schedules, and support client relations. We offer comprehensive on-the-job training, so no prior corporate experience is necessary—just a strong work ethic and a desire to learn.
Responsibilities
- Front Desk Management: Greet visitors and clients with a professional demeanor, answer multi-line phones, and direct inquiries appropriately.
- Communication: Handle incoming and outgoing emails and mail with speed and accuracy.
- Organization: Maintain digital and physical filing systems, ensuring documents are easily retrievable.
- Scheduling: Manage calendars, schedule meetings, and coordinate travel arrangements for team members.
- Data Entry: Assist in maintaining accurate records and databases using Microsoft Office Suite.
- Office Support: Prepare meeting packets, run errands, and assist with general office upkeep.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or Bachelor’s degree preferred.
- Experience: No prior professional experience required; we are looking for entry-level candidates.
- Skills: Proficient in Microsoft Word, Excel, and Outlook; experience with CRM software is a plus.
- Communication: Excellent verbal and written communication skills.
- Organization: Strong attention to detail and the ability to prioritize multiple tasks efficiently.
- Attitude: Professional demeanor, punctuality, and a proactive approach to problem-solving.