Job Description
Apex Professional Solutions is seeking a dedicated and organized Entry Level Administrative Assistant to join our thriving team in the heart of Los Angeles. If you are looking to launch a career in a fast-paced corporate environment and possess a knack for organization, we want to hear from you.
As an Entry Level Administrative Professional, you will play a crucial role in ensuring our daily operations run smoothly. This is an excellent opportunity to gain valuable experience in office management, client relations, and project coordination while working with a supportive leadership team.
Responsibilities
- Manage daily office operations, including answering phones, managing email correspondence, and greeting visitors in a professional manner.
- Prepare and organize meeting agendas, take detailed minutes, and distribute them to stakeholders promptly.
- Perform data entry tasks with a high degree of accuracy, maintaining and updating our internal databases and filing systems.
- Coordinate travel arrangements, including flights, hotels, and itineraries, for executives and staff.
- Assist in the preparation of presentations, reports, and other documentation using Microsoft Office Suite.
- Handle incoming and outgoing mail, packages, and couriers in a timely fashion.
Qualifications
- High School Diploma or GED required; Associate’s degree preferred.
- Proven experience or internship in an administrative or office support role is a plus.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong verbal and written communication skills.
- Exceptional organizational skills and the ability to multitask in a fast-paced environment.
- Professional demeanor with a focus on customer service.