Job Description
Are you organized, detail-oriented, and looking to start your career in a dynamic corporate environment? We are seeking a motivated Entry Level Administrative Assistant to join our growing team in the heart of Chicago. This is an excellent opportunity for recent graduates or career changers to gain hands-on experience in a fast-paced office setting.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Professional development and mentorship opportunities.
- Modern, collaborative work environment in downtown Chicago.
Responsibilities
- Manage and organize the front desk operations, including greeting visitors and answering incoming calls.
- Prepare, proofread, and distribute internal and external correspondence, including emails, memos, and letters.
- Schedule and coordinate meetings, interviews, and travel arrangements for department staff.
- Maintain accurate digital and physical filing systems to ensure easy document retrieval.
- Assist with data entry, report generation, and basic bookkeeping tasks.
- Support the management team with special projects and ad-hoc administrative duties.
Qualifications
- High school diploma or equivalent; Associate’s or Bachelor’s degree preferred but not required.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills with a professional demeanor.
- Strong organizational skills with the ability to prioritize tasks effectively in a busy environment.
- Attention to detail and ability to maintain confidentiality.