Job Description
Are you a proactive individual looking for an exciting opportunity in Austin, TX?
Vertex Admin Services is currently seeking a highly motivated Entry Level Administrative Assistant to join our dynamic team. In this role, you will play a crucial part in ensuring our daily operations run smoothly and efficiently. We pride ourselves on fostering a culture of growth, learning, and excellence.
Vertex Admin Services is currently seeking a highly motivated Entry Level Administrative Assistant to join our dynamic team. In this role, you will play a crucial part in ensuring our daily operations run smoothly and efficiently. We pride ourselves on fostering a culture of growth, learning, and excellence.
Responsibilities
- <ul><li>Manage incoming communications, including phone calls and emails, with a high degree of professionalism.</li><li>Schedule, coordinate, and confirm appointments and meetings for the executive team.</li><li>Prepare, organize, and distribute meeting materials and reports using Microsoft Office Suite.</li><li>Maintain and organize both digital and physical filing systems to ensure information is easily retrievable.</li><li>Assist with basic bookkeeping tasks, including expense tracking and data entry.</li><li>Greet visitors and provide exceptional customer service to clients and vendors.</li><li>Support the office manager with special projects and ad-hoc administrative duties.</li></ul>
Qualifications
- <ul><li>High school diploma or equivalent; Associate’s degree in Business Administration is a plus.</li><li>Proven proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).</li><li>Strong organizational skills with the ability to prioritize tasks in a fast-paced environment.</li><li>Excellent verbal and written communication skills.</li><li>Detail-oriented approach with a commitment to accuracy.</li><li>Ability to work collaboratively within a team structure.</li><li>Flexibility to adapt to changing schedules and priorities.</li></ul>