Job Description
Welcome to Apex Solutions Group. We are a forward-thinking organization dedicated to delivering exceptional administrative support. We are currently seeking a highly organized and proactive Entry Level Administrative Assistant to join our dynamic team in Austin, TX. This is an excellent opportunity for recent graduates or career changers looking to launch their professional journey in a fast-paced corporate environment. We offer immediate start dates for the right candidates.
Why Join Us?
- Immediate Hiring: Start your career today with no delay.
- Competitive Pay: Industry-leading hourly rate for entry-level roles.
- Growth Opportunities: Clear pathways for advancement within the company.
If you are detail-oriented, reliable, and eager to learn, we want to hear from you.
Responsibilities
- Calendar & Scheduling: Manage complex calendars, schedule meetings, and coordinate travel arrangements for senior leadership.
- Communication Hub: Serve as the primary point of contact via phone and email, screening calls and routing inquiries efficiently.
- Document Management: Prepare, proofread, and distribute professional correspondence, reports, and presentations with a high degree of accuracy.
- Database Maintenance: Perform accurate data entry tasks and maintain digital and physical filing systems to ensure information is easily retrievable.
- Office Operations: Manage office inventory, order supplies, and ensure the reception area is welcoming and well-stocked.
- Event Coordination: Assist in planning and executing internal team meetings and corporate events.
Qualifications
- Education: High School Diploma or GED required; Associate’s degree in Business Administration or related field is a plus.
- Experience: 0-2 years of general administrative experience or relevant internship.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a professional tone.
- Organizational Skills: Strong ability to prioritize tasks and manage multiple deadlines simultaneously.
- Software: Basic knowledge of CRM software and office equipment is preferred.