Job Description
Innovate Solutions Inc. is seeking a proactive Entry Level Administrative Assistant to join our dynamic team in Oklahoma City. This immediate opening offers a launchpad for your administrative career in a fast-paced corporate environment. You'll support daily operations through essential clerical tasks while gaining hands-on experience with office systems and client relations. Our collaborative culture emphasizes growth, and we provide comprehensive training to help you thrive. If you're organized, detail-oriented, and eager to learn, this is your chance to build a strong foundation in professional administration.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meeting logistics
- Handle incoming communications including phone calls, emails, and mail
- Maintain digital and physical filing systems with meticulous organization
- Prepare, edit, and distribute reports, presentations, and correspondence
- Process invoices, expense reports, and purchase orders
- Support HR functions including onboarding and record maintenance
- Coordinate office events and travel arrangements
Qualifications
- High school diploma or equivalent; associate degree preferred
- 1-2 years administrative experience or relevant internship
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional organizational and time management skills
- Strong written and verbal communication abilities
- Ability to multitask in a deadline-driven environment
- Discretion with confidential information
- Positive attitude and willingness to learn new systems