Job Description
Join our dynamic team at Capital Innovations Group as an Entry-Level Administrative Assistant. We're seeking motivated individuals to support our fast-paced operations in the heart of Washington DC. This immediate hire contract position offers a unique opportunity to gain hands-on experience in a professional environment while contributing to impactful projects. Our collaborative culture values growth, innovation, and excellence—making it the perfect launchpad for your career.
As a key support member, you'll interact with diverse stakeholders across government, nonprofit, and private sectors. We provide comprehensive training and mentorship to help you develop administrative proficiency, communication skills, and industry knowledge. This role is ideal for recent graduates or career changers ready to build a strong foundation in administrative operations.
Responsibilities
- Manage incoming communications (calls, emails, visitors) and route to appropriate personnel
- Perform data entry, record maintenance, and document processing in CRM systems
- Coordinate scheduling, meeting logistics, and travel arrangements for department staff
- Prepare professional correspondence, reports, and presentation materials
- Assist with onboarding processes, inventory management, and office supply coordination
- Support cross-functional projects by compiling research and preparing briefing materials
- Implement organizational systems to improve departmental efficiency
Qualifications
- High school diploma or GED required; associate's degree preferred
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Strong written and verbal communication skills with professional demeanor
- Ability to multitask and prioritize in deadline-driven environments
- Detail-oriented with high accuracy in data handling and documentation
- Basic knowledge of office equipment (printers, scanners, copiers)
- Proactive problem-solving approach and willingness to learn new systems