Job Description
Join our dynamic team at Apex Solutions Group as an Entry Level Administrative Assistant and kickstart your professional journey in Jacksonville's thriving business district. We're seeking motivated individuals with a passion for organization and customer service to support our operations team. This role offers hands-on experience in office management, client coordination, and administrative workflows with clear pathways for career advancement. Enjoy a collaborative environment with competitive benefits and professional development opportunities.
Responsibilities
- Manage daily office operations including scheduling, correspondence, and filing systems
- Support executive teams with calendar management, meeting coordination, and travel arrangements
- Handle incoming communications via phone, email, and in-person inquiries
- Assist with document preparation, data entry, and report generation
- Coordinate office inventory management and vendor relationships
- Facilitate cross-departmental communication and project support
- Maintain digital filing systems and ensure document confidentiality
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Strong organizational skills with attention to detail
- Excellent written and verbal communication abilities
- Ability to multitask in a fast-paced environment
- Basic knowledge of office equipment (copiers, scanners, etc.)
- Positive attitude with willingness to learn new technologies
- Valid Florida driver's license (for occasional errands)