Job Description
Launch your career with Indianapolis Business Solutions as an Entry Level Administrative Assistant! We're seeking a motivated professional to join our dynamic team in the heart of downtown Indianapolis. This full-time position offers comprehensive training and growth opportunities for recent graduates and career changers. Enjoy competitive benefits, a collaborative work environment, and the chance to build foundational skills in office administration and client relations.
Responsibilities
- Manage executive calendars and coordinate complex scheduling across departments
- Prepare professional correspondence, reports, and presentations using Microsoft Office Suite
- Assist with onboarding processes including new hire paperwork and orientation materials
- Handle incoming communications via phone, email, and virtual platforms with exceptional professionalism
- Maintain organized digital filing systems and physical document archives
- Support event coordination and logistics for internal meetings and client functions
- Perform data entry tasks with 99% accuracy for CRM and operational databases
Qualifications
- Associate's degree or equivalent combination of education and experience
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Exceptional written and verbal communication skills
- Strong attention to detail and organizational abilities
- Ability to multitask and prioritize in a fast-paced environment
- Professional demeanor and customer service mindset
- Basic knowledge of office equipment (printers, scanners, conference systems)