Job Description
Launch your administrative career with Baltimore Business Solutions! We're seeking a motivated Entry-Level Administrative Assistant to join our dynamic team in the heart of downtown Baltimore. This role offers comprehensive training, competitive compensation, and clear pathways for growth within our rapidly expanding organization.
As the first point of contact for clients and partners, you'll be instrumental in maintaining our reputation for excellence. Our collaborative environment values initiative, attention to detail, and a passion for supporting business operations. If you're ready to build foundational administrative skills while contributing to meaningful projects, we encourage you to apply.
Responsibilities
- Manage incoming communications via phone, email, and digital platforms with professionalism and timeliness
- Coordinate calendars, schedule appointments, and arrange logistics for internal meetings and external events
- Maintain organized digital and physical filing systems for critical business documents
- Prepare, edit, and distribute correspondence, reports, and presentation materials
- Assist with onboarding processes including new hire paperwork and orientation materials
- Support department heads with data entry, expense reporting, and basic bookkeeping tasks
- Collaborate with cross-functional teams on special projects and administrative initiatives
Qualifications
- High school diploma or equivalent; associate's degree or business certification preferred
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational skills with ability to prioritize multiple tasks
- Strong written and verbal communication abilities
- Detail-oriented approach with high accuracy in data handling
- Proven ability to work independently and as part of a team
- Basic knowledge of office equipment (printers, scanners, multi-line phone systems)
- Positive attitude and willingness to learn new systems and processes