Job Description
Launch your administrative career in Oklahoma's thriving business hub! Oklahoma City Innovations is seeking a motivated Entry-Level Administrative Assistant to join our dynamic team. This role offers hands-on experience in office operations, client relations, and project coordination within a fast-paced environment. You'll gain exposure to executive support functions while developing transferable skills across multiple departments. Perfect for recent graduates or career changers looking to build a strong foundation in office administration.
Responsibilities
- Manage executive calendars and coordinate complex meeting schedules across departments
- Process incoming communications (phone, email, mail) and prioritize urgent matters
- Assist with onboarding new hires and maintain employee records in HR systems
- Prepare professional correspondence, reports, and presentations using Microsoft Office Suite
- Coordinate office logistics including supply inventory, equipment maintenance, and vendor relations
- Support event planning for company functions and client meetings
- Perform data entry and maintain accurate digital filing systems
Qualifications
- High school diploma or equivalent; Associate's degree or relevant coursework preferred
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to manage multiple priorities
- Strong written and verbal communication abilities
- Attention to detail with high accuracy in data handling
- Professional demeanor with customer service mindset
- Ability to work independently and collaborate effectively in team settings