Job Description
Welcome to Apex Business Solutions, where your career begins. We are currently seeking a highly motivated Entry Level Administrative Assistant to join our dynamic team in the heart of Los Angeles. This is an excellent opportunity for recent graduates or individuals looking to kickstart their career in a professional, fast-paced environment.
At Apex, we value organization, initiative, and a positive attitude. As an Entry Level Administrative Assistant, you will play a crucial role in ensuring our daily operations run smoothly. You will work closely with management to support key business functions, gaining valuable experience in office administration and operations management.
Why Join Us?
- Competitive hourly rate with performance-based bonuses.
- Comprehensive training program for career growth.
- Health, dental, and vision insurance.
- Modern office environment in downtown Los Angeles.
Responsibilities
- General Administration: Manage incoming emails, answer phone calls, and direct inquiries to the appropriate department efficiently.
- Data Management: Perform accurate data entry, maintain digital and physical filing systems, and update company databases.
- Scheduling: Coordinate calendars, schedule meetings, and arrange travel arrangements for senior staff.
- Document Preparation: Create, edit, and format documents, presentations, and reports using Microsoft Office Suite.
- Office Support: Order and maintain office supplies, assist with event coordination, and support team projects as needed.
- Customer Relations: Greet visitors and clients, ensuring a professional and welcoming environment.
Qualifications
- Education: High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Experience: No prior experience necessary; we provide on-the-job training.
- Skills: Proficient in Microsoft Office (Word, Excel, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Strong attention to detail and the ability to multitask in a fast-paced setting.
- Availability: Must be available to work full-time hours (Monday - Friday).