Job Description
We are looking for a motivated and organized Entry Level Administrative Assistant to join our growing team in Austin, Texas. This is a fantastic opportunity for recent graduates or those seeking to start their career in corporate administration. You will play a crucial role in ensuring our office runs smoothly while developing valuable professional skills.
What We Offer:
- Competitive starting salary with annual performance reviews.
- Comprehensive health, dental, and vision insurance.
- Paid training and mentorship programs.
- Clear pathway for internal promotion.
Job Summary:
The ideal candidate will be detail-oriented, proactive, and eager to learn. You will support senior management with daily operations, manage schedules, and handle essential administrative functions.
Responsibilities
- Manage and organize the daily office schedule, including calendar management and meeting coordination.
- Prepare, compose, and edit correspondence, reports, and presentations.
- Process incoming and outgoing mail, including faxes and emails, with a focus on accuracy.
- Assist in data entry and maintain accurate digital and physical filing systems.
- Order and maintain office supplies and equipment inventory.
- Answer incoming calls and direct inquiries to the appropriate department.
- Support the finance department with invoice processing and expense reporting.
Qualifications
- High School Diploma or GED required; Associate’s degree or Bachelor’s degree preferred.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills.
- Excellent time management and organizational skills.
- Ability to multitask in a fast-paced, dynamic environment.
- Professional demeanor and a positive attitude.