Job Description
Join our dynamic team in the heart of New Orleans! We're seeking a motivated Entry Level Administrative Assistant to support our growing operations. This urgent opportunity offers hands-on experience in a collaborative environment with clear career advancement paths. Perfect for recent graduates or career changers looking to build administrative expertise in one of America's most vibrant cities.
What We Offer: Competitive salary, comprehensive benefits package, and a supportive culture that values professional growth. Work in a modern downtown office with easy access to public transportation and local amenities.
Responsibilities
- Manage executive calendars and coordinate complex scheduling across departments
- Handle incoming communications via phone, email, and in-person with professionalism
- Process expense reports, invoices, and financial documentation accurately
- Prepare and distribute confidential reports, presentations, and correspondence
- Coordinate office logistics including supply inventory, vendor relationships, and facilities support
- Assist with onboarding new hires and maintain employee records
- Support special projects and event planning initiatives
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong attention to detail and organizational abilities
- Ability to multitask and prioritize in a fast-paced environment
- Professional demeanor with customer service focus
- Basic knowledge of office equipment (printers, scanners, etc.)
- Must be authorized to work in the United States