Job Description
Are you a proactive individual looking to launch a career in corporate administration? Apex Business Solutions is currently seeking a talented Entry Level Administrative Assistant to join our dynamic team in Los Angeles. We offer a comprehensive training program designed to fast-track your career in business operations.
As an Entry Level Administrative Assistant, you will play a crucial role in ensuring our daily operations run smoothly. You will work closely with management to handle communications, organize files, and support various departments. If you are organized, detail-oriented, and eager to learn, we want to meet you.
Why Join Us?
- Paid training program
- Career growth opportunities
- Collaborative and inclusive work environment
- Competitive hourly rate
Responsibilities
- Manage incoming emails, phone calls, and mail, directing inquiries to the appropriate team members.
- Coordinate and schedule meetings, including booking conference rooms and preparing agendas.
- Perform data entry tasks and maintain accurate digital and physical filing systems.
- Prepare and edit correspondence, presentations, and internal documents using Microsoft Office Suite.
- Assist with inventory management and ordering office supplies as needed.
- Support special projects and event planning for team building activities.
- Greet visitors and provide general information to guests and clients.
Qualifications
- High school diploma or GED required; Associate’s degree or relevant certification is a plus.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills in English.
- Strong organizational skills with the ability to prioritize multiple tasks efficiently.
- Attention to detail and ability to maintain confidentiality of sensitive information.
- Professional demeanor with a positive attitude and willingness to learn.
- Basic knowledge of office equipment (printers, scanners, fax machines).