Job Description
Are you ready to start your career with a forward-thinking organization? Apex Administrative Solutions is currently seeking a highly organized and proactive Entry Level Administrative Assistant to join our team in Colorado Springs. This is an excellent opportunity for recent graduates or career changers to gain valuable experience in a corporate environment.
In this role, you will play a vital role in ensuring our daily operations run smoothly. We value accuracy, communication, and a positive attitude. If you are looking for a stable position with growth potential, we want to hear from you.
Why Join Us?
- Competitive hourly wage ($18 - $22/hr)
- Comprehensive training program
- Supportive and collaborative team culture
- Opportunities for professional advancement
Responsibilities
- Schedule Coordination: Manage calendars, schedule meetings, and coordinate travel arrangements for team members.
- Document Management: Prepare, proofread, and distribute internal correspondence, memos, reports, and presentations.
- Customer Support: Serve as the first point of contact for clients and visitors, answering phones and directing inquiries professionally.
- Data Entry: Maintain and update electronic and physical filing systems with high accuracy and confidentiality.
- Office Operations: Assist with office supplies inventory, ordering, and basic facility maintenance tasks.
- Meeting Support: Take minutes during meetings, organize conference room logistics, and prepare meeting packets.
Qualifications
- Education: High School Diploma or GED required; Associate’s degree or Bachelor’s degree in Business Administration is a plus.
- Experience: No prior professional experience required; internship or volunteer experience is preferred.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a professional telephone manner.
- Organization: Strong attention to detail and the ability to multitask in a fast-paced environment.
- Reliability: Must be punctual, dependable, and able to maintain a professional demeanor at all times.