Job Description
Welcome to Horizon Operations Inc., a leader in delivering exceptional service solutions. We are currently seeking a highly motivated and detail-oriented Administrative Assistant to join our expanding team in Oakland. This is a fantastic entry-level opportunity for individuals eager to build a successful career in corporate operations. You will work in a fast-paced, supportive environment where your organizational skills will directly contribute to our success. We offer comprehensive training and a clear pathway for professional growth.
Responsibilities
- Manage and route incoming communications, including emails and phone calls, ensuring timely responses.
- Schedule and coordinate meetings, appointments, and travel arrangements for the executive team.
- Maintain accurate and up-to-date digital and physical filing systems for easy retrieval.
- Prepare internal reports, presentations, and correspondence using Microsoft Office Suite.
- Assist with basic accounting tasks, such as reconciling receipts and processing expense reports.
- Support departmental staff with ad-hoc projects and data entry.
- Greet visitors and provide general office support to ensure a welcoming environment.
Qualifications
- High school diploma or GED equivalent required; Bachelor’s degree preferred.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong attention to detail with the ability to multitask in a busy environment.
- Excellent written and verbal communication skills.
- Professional demeanor with a customer-service-oriented mindset.
- Ability to learn new software and administrative systems quickly.
- Valid driver’s license and reliable transportation.