Job Description
We are seeking a motivated and organized Administrative Assistant to join our dynamic team in Portland. This is an excellent entry-level opportunity for individuals looking to launch a career in business administration. You will support our daily operations, ensuring efficiency and professionalism across all departments.
As a vital part of our team, you will gain hands-on experience in office management while contributing to a positive and collaborative work environment.
Responsibilities
- Manage incoming communications, including email and phone inquiries, with a professional demeanor.
- Perform accurate data entry and maintain organized digital and physical filing systems.
- Assist with scheduling appointments, coordinating meetings, and managing executive calendars.
- Prepare, proofread, and distribute correspondence, reports, and presentations.
- Order and inventory office supplies to ensure team productivity.
- Provide exceptional front-desk customer service to visitors and clients.
Qualifications
- High school diploma or GED required; Associate’s degree or Bachelor’s degree preferred.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong attention to detail and high level of organizational capability.
- Excellent written and verbal communication skills.
- Ability to multitask effectively in a fast-paced setting.
- Relevant administrative experience is a plus, but we are willing to train the right candidate.