Job Description
Join our dynamic team at Oakland Administrative Solutions as an Administrative Assistant and launch your career in professional office management. We're seeking motivated individuals eager to grow in a supportive environment where your organizational skills and attention to detail will directly impact our client success. Enjoy competitive benefits, professional development opportunities, and a vibrant downtown Oakland workspace.
Responsibilities
- Manage daily office operations including scheduling, correspondence, and record-keeping
- Support department heads with calendar management, meeting coordination, and travel arrangements
- Handle confidential information with discretion and maintain digital filing systems
- Process invoices, expense reports, and basic bookkeeping tasks
- Assist with onboarding new hires and office supply inventory management
- Coordinate cross-departmental communications and project support
- Contribute to continuous process improvement initiatives
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 1-2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional organizational and time-management abilities
- Strong written and verbal communication skills
- Ability to multitask and prioritize in a fast-paced environment
- Professional demeanor with attention to confidentiality
- Proactive problem-solving approach