Job Description
Join our dynamic team as an Administrative Assistant and launch your career in Baltimore's thriving business district. We're seeking motivated individuals to provide essential support to our executive team and ensure seamless office operations. This role offers comprehensive training, growth opportunities, and a collaborative work environment in the heart of downtown Baltimore.
Our ideal candidate is detail-oriented, tech-savvy, and passionate about professional development. You'll gain hands-on experience with industry-standard software while supporting high-level projects. This position includes competitive benefits, paid time off, and opportunities for advancement within our growing organization.
Responsibilities
- Manage calendars, schedule appointments, and coordinate travel arrangements
- Prepare and distribute professional correspondence, reports, and presentations
- Handle incoming communications via phone, email, and in-person interactions
- Maintain organized filing systems (digital and physical)
- Process invoices, expense reports, and basic bookkeeping tasks
- Coordinate office logistics including supplies, equipment, and facilities
- Support team projects with data entry, research, and documentation
Qualifications
- Associate degree or equivalent combination of education/experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Excellent written and verbal communication skills
- Strong attention to detail and organizational abilities
- Ability to multitask and prioritize in a fast-paced environment
- Professional demeanor and customer service mindset
- Basic understanding of office equipment and procedures
- Valid Maryland driver's license (for occasional errands)