Job Description
Join our dynamic team as an Administrative Assistant and kickstart your career in Oakland's thriving business district! We're seeking a detail-oriented professional to support our fast-paced operations. This role offers growth opportunities, competitive benefits, and a collaborative environment where your organizational skills will shine. Perfect for recent graduates or those with 1-2 years of administrative experience.
Responsibilities
- Manage calendars, scheduling, and meeting coordination for department leadership
- Handle incoming communications via phone, email, and in-person inquiries
- Prepare, edit, and distribute professional correspondence and documents
- Maintain digital and physical filing systems with meticulous attention to detail
- Assist with onboarding processes and new hire paperwork
- Coordinate office supplies inventory and vendor relationships
- Support event planning and meeting logistics for team activities
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- 1-2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and time-management abilities
- Strong written and verbal communication skills
- Ability to multitask in a fast-paced environment
- Professional demeanor with customer service focus
- Basic knowledge of office equipment (copiers, scanners, phone systems)