Job Description
Join our dynamic team as an Administrative Assistant in the heart of San Jose's tech hub! We're seeking a proactive professional to support our fast-paced operations with exceptional organizational skills. This immediate-hire opportunity offers competitive compensation and career growth in a collaborative environment.
Responsibilities
- Manage executive calendars, coordinate meetings, and arrange complex travel logistics
- Handle confidential correspondence, document preparation, and data entry with 99% accuracy
- Oversee office inventory management, vendor relationships, and supply chain coordination
- Support onboarding processes and maintain HR records using HRIS systems
- Act as primary point of contact for internal/external stakeholders with polished communication
- Implement digital filing systems and optimize administrative workflows
Qualifications
- 3+ years of administrative experience in tech or corporate environments
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Proven ability to manage competing priorities with tight deadlines
- Discretion with confidential information and data security protocols
- Associate's degree in Business Administration or related field preferred
- Experience with HRIS platforms like Workday or BambooHR