Job Description
Join Boston's premier financial firm as an Executive Office Assistant and elevate your career in a dynamic, high-impact role. We're seeking a polished professional to support our C-suite executives with unparalleled administrative excellence. Enjoy competitive compensation, comprehensive benefits, and the opportunity to thrive in Boston's vibrant business district.
Our ideal candidate combines meticulous attention to detail with exceptional communication skills to keep our operations running seamlessly. You'll be the backbone of our executive team, handling confidential information with discretion while maintaining a professional and welcoming office environment. If you're ready to step into a role where your contributions directly impact business success, apply today.
Responsibilities
- Manage complex executive calendars, coordinating domestic/international travel and high-level meetings
- Compose and edit confidential correspondence, reports, and presentations
- Oversee office budget, procurement, and vendor relationships
- Coordinate cross-departmental projects and initiatives with precision
- Act as primary liaison for external stakeholders and board members
- Implement and maintain organizational systems for digital/physical records
- Supervise junior administrative staff and interns
Qualifications
- Bachelor's degree in Business Administration or related field preferred
- 5+ years progressive experience supporting C-level executives
- Expert proficiency in Microsoft Office Suite and advanced calendar management
- Exceptional written/verbal communication and interpersonal skills
- Proven ability to handle confidential information with discretion
- Strong project management and organizational abilities
- Experience in financial services or professional services environment
- Professional demeanor with polished business etiquette