Job Description
Join our dynamic team at Oakland Innovations Group as an Administrative Assistant and kickstart your professional journey! We're seeking a motivated individual to support our fast-paced operations with exceptional organizational skills and a positive attitude. This is your opportunity to grow within a forward-thinking company while mastering essential administrative functions. Enjoy competitive benefits, mentorship opportunities, and a collaborative work environment in the heart of Oakland's thriving business district.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for department leadership
- Handle incoming communications (phone, email, mail) and provide professional responses
- Maintain digital and physical filing systems with meticulous attention to detail
- Assist with onboarding processes including new hire paperwork and orientation materials
- Support event coordination including meeting setup, catering arrangements, and logistics
- Perform data entry and maintain accurate records in CRM and office databases
- Collaborate with team members on cross-departmental projects and administrative initiatives
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 1+ years of administrative or office support experience (internships acceptable)
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with demonstrated attention to detail
- Ability to multitask and prioritize in a fast-paced environment
- Professional demeanor and customer service mindset
- Valid driver's license and reliable transportation