Job Description
Join our dynamic team at Boston Executive Solutions as an Administrative Assistant and become the backbone of our fast-paced operations. We're seeking a detail-oriented professional to provide comprehensive support to our executive team and ensure seamless office operations. This is an immediate hire opportunity offering competitive compensation, comprehensive benefits, and a collaborative work environment in the heart of Boston.
Responsibilities
- Manage executive calendars, coordinate meetings, and handle complex travel arrangements
- Prepare, edit, and distribute professional correspondence and confidential documents
- Oversee office inventory, procurement, and vendor relationship management
- Process invoices, expense reports, and maintain financial record systems
- Act as primary point of contact for internal and external stakeholders
- Coordinate office events and maintain a welcoming reception area
- Implement and optimize administrative workflows using Microsoft Office Suite
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Proven experience handling confidential information with discretion
- Strong written and verbal communication abilities
- Ability to work independently with minimal supervision
- Experience with office management systems (e.g., Salesforce, Asana)
- Boston residency preferred (commute to downtown office required)