Job Description
Are you an organized and proactive professional seeking a meaningful role in the vibrant city of Oakland? Apex Solutions Group is looking for a detail-oriented Admin Assistant to become an integral part of our growing team.
We pride ourselves on a modern, collaborative work culture that fosters innovation and efficiency. While our headquarters is located in Oakland, CA, we offer a remote-friendly work environment, allowing you to maintain a healthy work-life balance while contributing to our success from anywhere in the United States.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Flexible work schedule with a hybrid/remote-friendly option.
- Opportunities for professional development and career growth.
- Collaborative and inclusive team environment.
Responsibilities
- Manage and coordinate complex calendars, scheduling meetings, and handling travel arrangements with precision.
- Act as the primary point of contact for internal and external stakeholders, managing phone calls, emails, and correspondence professionally.
- Prepare, proofread, and distribute high-quality reports, presentations, and documents using Microsoft Office and Google Workspace.
- Organize and facilitate company events, team meetings, and corporate functions to ensure smooth operations.
- Perform accurate data entry and maintain organized filing systems, both digital and physical, ensuring data integrity.
- Support executive leadership with ad-hoc projects and administrative tasks to ensure daily business operations run efficiently.
- Assist in the procurement of office supplies and manage vendor relationships.
Qualifications
- High school diploma or GED required; Associate’s degree in Business Administration or related field preferred.
- Minimum of 2-3 years of experience in an administrative or executive support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Excellent verbal and written communication skills with a professional demeanor.
- Strong organizational skills and the ability to prioritize multiple tasks in a fast-paced environment.
- Proficient in calendar management and time management software.
- Ability to work independently with minimal supervision.