Job Description
Welcome to Apex Professional Solutions, where efficiency meets innovation. We are looking for a highly organized and proactive Admin Assistant to support our dynamic team in Arlington, TX. This is a remote-friendly position, offering the flexibility to work from home while maintaining strong communication with our headquarters.
In this role, you will be the backbone of our daily operations, ensuring smooth workflows and exceptional service for our clients. We value self-starters who can julate multiple priorities with ease.
Responsibilities
- Calendar & Scheduling: Manage complex calendars, schedule meetings, and coordinate travel arrangements for executive staff.
- Document Management: Prepare, proofread, and distribute internal communications, reports, and presentations with high attention to detail.
- Data Entry & Organization: Maintain accurate digital and physical filing systems, including databases and spreadsheets.
- Communication Hub: Serve as the primary point of contact for incoming calls and emails, routing inquiries appropriately.
- Event Coordination: Assist in planning and logistics for company events and team-building activities.
- Vendor Liaison: Handle administrative tasks related to vendor relationships and office supplies.
Qualifications
- Experience: Minimum of 2 years of administrative or office support experience.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Communication: Excellent verbal and written communication skills in English.
- Organization: Superior time management skills and the ability to prioritize tasks in a fast-paced environment.
- Independence: Ability to work independently in a remote setting while remaining responsive to team needs.
- Education: High school diploma or equivalent required; Associate’s degree preferred.