Job Description
Join our dynamic team at Pacific Northwest Solutions as an Office Assistant and become the backbone of our thriving Portland operations. We're seeking a highly organized professional to deliver exceptional administrative support in a fast-paced environment. This urgent opening offers competitive compensation, comprehensive benefits, and opportunities for growth within our expanding company. If you're a detail-oriented multitasker ready to make an immediate impact, apply today!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Handle incoming communications via phone, email, and in-person with exceptional professionalism
- Maintain accurate filing systems and digital documentation with strict confidentiality protocols
- Process expense reports, invoices, and purchase orders with precision and timeliness
- Coordinate office operations including inventory management, supply procurement, and equipment maintenance
- Support cross-departmental projects by preparing reports, presentations, and meeting materials
- Act as primary point of contact for vendors and external partners
Qualifications
- Minimum 3 years of proven administrative support experience in a professional office setting
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing deadlines
- Strong written and verbal communication skills with polished phone etiquette
- Associate's degree or equivalent certification in office administration preferred
- Experience with office management software (e.g., Asana, Trello, QuickBooks)
- Ability to maintain confidentiality and exercise discretion with sensitive information