Job Description
Join our dynamic team immediately! Pacific Northwest Solutions is urgently seeking a detail-oriented Office Assistant to support our growing Portland operations. This is your opportunity to make an immediate impact in a fast-paced environment with competitive benefits and career growth potential.
We offer a comprehensive benefits package including health insurance, paid time off, and professional development opportunities. Our modern downtown office features flexible work arrangements and a collaborative culture where your contributions are valued.
Responsibilities
- Manage daily office operations including supply inventory, equipment maintenance, and mail processing
- Coordinate calendar scheduling, meeting arrangements, and travel logistics for executive team
- Handle confidential document preparation, filing, and digital record management
- Serve as primary point of contact for visitors, vendors, and internal staff inquiries
- Process expense reports, invoices, and purchase orders with strict attention to detail
- Support HR functions including onboarding coordination and benefits administration
- Assist with special projects and event planning as needed
Qualifications
- Minimum 2 years of administrative support or office management experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize multiple tasks
- Strong written and verbal communication abilities
- Experience with office equipment (copiers, scanners, phone systems)
- Ability to maintain confidentiality and handle sensitive information
- Proactive problem-solving approach and customer service mindset
- High school diploma or equivalent; associate's degree preferred