Job Description
Join our dynamic team at Nexus Innovations Group as we expand our operations in San Jose! We're urgently seeking a highly organized Admin Assistant to support our executive team and ensure seamless office operations. This is a critical role requiring exceptional multitasking abilities and a proactive approach to problem-solving. Enjoy competitive compensation, comprehensive benefits, and a collaborative work environment in the heart of Silicon Valley. Apply today to start your career with a forward-thinking industry leader!
Responsibilities
- Manage executive calendars, coordinate meetings, and handle travel arrangements
- Process expense reports, invoices, and purchase orders with precision
- Maintain digital and physical filing systems with strict confidentiality protocols
- Act as primary point of contact for internal/external communications
- Coordinate office logistics including equipment, supplies, and vendor management
- Prepare professional correspondence, reports, and presentations
- Support HR functions onboarding, scheduling interviews, and maintaining personnel files
Qualifications
- 3+ years of administrative support experience in fast-paced environments
- Expert proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to manage competing priorities with strict deadlines
- Associates degree or equivalent professional certification required
- Experience with CRM systems (e.g., Salesforce) preferred
- Detail-oriented with strong organizational and time management skills
- Ability to maintain confidentiality and exercise professional discretion