Job Description
Join our dynamic team immediately! TechSolutions Inc. is urgently seeking a highly organized Office Assistant to support our San Jose headquarters. This is a critical role requiring proactive multitasking and exceptional communication skills. Enjoy competitive compensation, comprehensive benefits, and a collaborative environment in the heart of Silicon Valley. Apply today to start your career with industry leaders!
Responsibilities
- Manage executive calendars and coordinate complex meeting logistics
- Handle incoming communications (calls, emails, mail) with professionalism
- Process invoices, expense reports, and financial documentation
- Maintain digital and physical filing systems with meticulous accuracy
- Support onboarding processes for new hires and visitors
- Coordinate office supplies inventory and vendor relationships
- Assist with event planning and departmental projects
Qualifications
- 3+ years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional written and verbal communication skills
- Strong attention to detail and problem-solving abilities
- Ability to prioritize tasks in a fast-paced environment
- Associates degree or equivalent certification preferred
- Experience with office management software (e.g., Asana, Trello)
- Valid California driver's license (occasional errands required)