Job Description
Join our dynamic team as a Remote Office Assistant and become the backbone of our Indianapolis operations. We're seeking a highly organized professional to deliver seamless administrative support while enjoying the flexibility of remote work. This hybrid role combines virtual collaboration with occasional in-person meetings at our downtown Indianapolis headquarters. Help us maintain our reputation for excellence while growing your career in a supportive, tech-forward environment.
Responsibilities
- Manage digital calendars, scheduling appointments, and coordinating meetings across multiple time zones
- Handle confidential correspondence, document management, and digital filing systems
- Process invoices, expense reports, and financial documentation with precision
- Serve as primary point of contact for internal and external communications
- Coordinate office supplies, equipment maintenance, and vendor relationships
- Support HR functions including onboarding, benefits administration, and record-keeping
- Assist with special projects and event coordination for Indianapolis-based initiatives
Qualifications
- Associate's degree or equivalent administrative experience required
- Minimum 3 years experience in remote or virtual administrative support
- Advanced proficiency in Microsoft Office Suite and Google Workspace
- Exceptional written and verbal communication skills
- Proven ability to manage competing priorities in a fast-paced environment
- Experience with CRM systems (Salesforce preferred) and project management tools
- Strong attention to detail with error-free documentation habits
- Ability to maintain confidentiality and exercise professional discretion