Job Description
Join our dynamic team as a Remote-Friendly Office Assistant at Metropolitan Solutions Group! We're seeking a highly organized professional to support our Newark operations while enjoying flexible remote work arrangements. This is your opportunity to make a meaningful impact in a collaborative environment with competitive compensation and growth opportunities.
As a key member of our administrative team, you'll ensure seamless office operations while working remotely up to 3 days per week. Our hybrid model combines the flexibility of remote work with occasional on-site collaboration at our Newark headquarters. We offer comprehensive benefits including health insurance, 401(k) matching, and professional development stipends.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings across multiple time zones
- Handle incoming communications via phone, email, and virtual platforms with professionalism and discretion
- Prepare, edit, and distribute confidential documents and reports using Microsoft Office Suite
- Oversee office inventory management, procurement processes, and vendor relationships
- Coordinate travel arrangements and expense reports for department staff
- Maintain digital filing systems and ensure data security compliance
- Support on-site administrative tasks during in-office days (1-2 days weekly)
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Experience with virtual meeting platforms (Zoom, Teams) and cloud-based tools
- Ability to manage confidential information with utmost discretion
- Strong organizational skills with attention to detail
- Valid New Jersey driver's license for occasional local errands
- Proven ability to work independently in remote settings