Job Description
Join our dynamic team as a Remote-Friendly Front Desk Receptionist at Bluegrass Executive Solutions! We're seeking a polished professional to serve as the first point of contact for our Lexington-based clients while enjoying flexible remote work options. This hybrid role blends in-person presence with virtual support, offering the perfect work-life balance. You'll manage communications, coordinate schedules, and maintain a welcoming atmosphere while leveraging our cutting-edge digital platforms. If you thrive in client-facing environments and excel with administrative precision, apply today to become the face of our growing team!
Responsibilities
- Manage multi-line phone system, voicemail, and digital communications with professionalism
- Coordinate client appointments and office schedules using Microsoft Outlook
- Greet in-person visitors, screen guests, and ensure secure building access
- Maintain digital filing systems and process incoming/outgoing correspondence
- Support administrative tasks including data entry, document preparation, and mail sorting
- Assist with virtual meeting setup and remote team coordination
- Collaborate with HR and department heads on onboarding logistics
- Update office directories and manage office supply inventory
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 2+ years receptionist or administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional verbal/written communication and interpersonal skills
- Ability to manage competing priorities in fast-paced environments
- Strong organizational skills with attention to detail
- Experience with CRM systems (e.g., Salesforce, HubSpot) a plus
- Comfortable with hybrid work arrangements and remote collaboration tools