Job Description
Join our dynamic team at Pacific Northwest Solutions as an Office Assistant! We're seeking a proactive professional to support daily operations in our downtown Seattle headquarters. This immediate hire opportunity offers competitive compensation and a collaborative environment where your organizational skills will shine. Help us maintain seamless office workflows while growing your administrative career in one of America's most vibrant cities.
Responsibilities
- Manage incoming communications via phone, email, and in-person inquiries
- Coordinate calendars, meetings, and travel arrangements for executive team
- Process invoices, expense reports, and purchase orders using QuickBooks
- Maintain digital and physical filing systems with meticulous attention to detail
- Order and inventory office supplies while managing vendor relationships
- Assist with onboarding new hires and office equipment setup
- Support HR functions including scheduling interviews and maintaining personnel files
Qualifications
- 3+ years of administrative support experience in a corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional organizational skills with ability to multitask competing priorities
- Strong written and verbal communication abilities
- Experience with QuickBooks or similar accounting software
- Proactive problem-solving mindset with customer-first attitude
- Ability to maintain confidentiality in sensitive HR and financial matters