Job Description
Join our innovative team as a Remote Admin Assistant and become the backbone of our dynamic operations! We're seeking a highly organized professional to support our San Jose-based headquarters while enjoying full remote flexibility. This hybrid role combines the prestige of working with a cutting-edge tech firm with the freedom to work from anywhere in the Bay Area. Enjoy competitive compensation, comprehensive benefits, and a culture that values work-life balance.
Why You'll Love Working With Us: Flexible remote schedule, professional development stipend, and opportunities for growth into executive support or project management roles.
Responsibilities
- Manage executive calendars, coordinate complex meetings across time zones, and arrange travel logistics
- Process expense reports, invoices, and financial documentation with precision
- Oversee office operations including supply inventory, vendor management, and equipment procurement
- Create and maintain confidential HR records, onboarding materials, and compliance documentation
- Act as primary point of contact for internal stakeholders and external partners
- Prepare executive presentations, reports, and correspondence using Microsoft Office Suite
- Coordinate cross-functional projects and track progress through Asana/Jira systems
Qualifications
- 3+ years of administrative support experience in a tech or fast-paced environment
- Proficiency in Microsoft Office (Outlook, Excel, PowerPoint) and Google Workspace
- Exceptional organizational skills with demonstrated ability to manage competing priorities
- Experience with CRM systems (Salesforce preferred) and project management tools
- Strong written and verbal communication skills with polished business etiquette
- Ability to maintain confidentiality and handle sensitive information with discretion
- Proactive problem-solving mindset with attention to detail
- Must be authorized to work in the US and based in San Jose, CA area