Job Description
Join our dynamic team at Boston Innovations Group as a Remote Admin Assistant and become the backbone of our operations! We're seeking a highly organized professional to support our Boston-based team while enjoying the flexibility of remote work. This hybrid role combines virtual collaboration with occasional on-site meetings in our vibrant downtown Boston office. You'll play a crucial role in maintaining seamless workflows across departments while working with cutting-edge tools and a collaborative team environment. If you're a proactive multitasker with a passion for efficiency and a love for Boston's innovative spirit, we encourage you to apply today!
Responsibilities
- Manage executive calendars, coordinate complex meetings, and handle travel arrangements for Boston-based leadership
- Process invoices, expense reports, and financial documentation with precision and timeliness
- Oversee digital filing systems and maintain confidential records with HIPAA/GDPR compliance
- Coordinate cross-departmental projects and serve as primary point of contact for internal stakeholders
- Onboard new team members and manage office supply procurement for Boston headquarters
- Assist with event planning for quarterly company meetings in Boston and virtual team-building activities
- Implement process improvements to enhance operational efficiency across all departments
Qualifications
- 3+ years of administrative experience with remote work proficiency
- Expert proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint) and Google Workspace
- Exceptional organizational skills with ability to manage competing priorities
- Strong written and verbal communication skills with attention to detail
- Experience with CRM systems (e.g., Salesforce, HubSpot) preferred
- Proven ability to maintain confidentiality in sensitive environments
- Bachelor's degree or equivalent professional certification preferred
- Must be available for occasional in-person meetings in Boston (1-2 days/month)