Job Description
We are seeking a highly organized and proactive Part-Time Administrative Assistant to join our dynamic team in the heart of Dallas, TX. This is an excellent opportunity for a self-motivated professional to provide critical support to our operations while enjoying a flexible work-life balance.
At Horizon Office Solutions, we value efficiency and clarity. As an Admin Assistant, you will be the face of our office, ensuring our daily workflows run smoothly and our team remains focused on what matters most.
Responsibilities
- Calendar Management: Schedule, coordinate, and manage complex calendars for senior staff, including booking conference rooms and preparing meeting materials.
- Communication Hub: Screen and redirect incoming calls, respond to email inquiries, and greet visitors with professionalism and courtesy.
- Document Control: Prepare, proofread, and distribute internal memos, reports, and presentations using Microsoft Office Suite.
- Data Management: Perform accurate data entry, maintain digital filing systems, and archive physical documents as needed.
- Event Coordination: Assist in planning and logistics for company events, team meetings, and client networking sessions.
- Office Operations: Order office supplies, manage petty cash, and ensure the reception area is organized and welcoming.
- Travel Support: Arrange domestic and international travel itineraries, including flights, hotels, and ground transportation.
Qualifications
- Education: High School Diploma or GED equivalent required; Associate’s degree preferred.
- Experience: Minimum of 1-2 years of administrative support experience in a corporate or professional setting.
- Technical Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Communication: Excellent written and verbal communication skills with a polished phone manner.
- Organization: Strong attention to detail with the ability to multitask and prioritize tasks in a fast-paced environment.
- Independence: Ability to work autonomously with minimal supervision while adhering to deadlines.
- Integrity: Discreet handling of sensitive information and confidential documents.