Job Description
Join our dynamic team at Oakland Business Solutions as a Part-Time Administrative Assistant! We're seeking a highly organized professional to support our daily operations with precision and enthusiasm. This role offers flexible hours (20-25 hrs/week) in a collaborative environment where your contributions directly impact our success. If you thrive in fast-paced settings and excel at multitasking, we encourage you to apply today and become an integral part of our growing company.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings
- Handle incoming communications (phone, email, mail) with professionalism
- Process invoices, expense reports, and financial documentation
- Maintain digital and physical filing systems with meticulous accuracy
- Assist with onboarding new hires and office supply inventory
- Support event planning and travel arrangements for staff
- Prepare meeting materials and distribute correspondence
- Perform light bookkeeping tasks as assigned
Qualifications
- Associate's degree or equivalent administrative experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Proven experience with calendar management and scheduling tools
- Exceptional written and verbal communication skills
- Strong attention to detail and organizational abilities
- Ability to prioritize tasks and meet deadlines consistently
- Discretion with confidential information and sensitive data
- Positive attitude and collaborative team player mindset