Job Description
Are you a detail-oriented professional looking for a flexible role in the heart of Tulsa? Apex Solutions Group is seeking a highly organized and proactive Part-Time Admin Assistant to join our dynamic team. If you excel at multitasking and thrive in a fast-paced environment, we want to hear from you.
In this role, you will play a crucial part in ensuring our office operations run smoothly. You will have the opportunity to work with a supportive team, utilize modern technology, and enjoy a work-life balance that suits your schedule. Apply today and take the next step in your administrative career!
Why Join Us?
- Flexible part-time schedule (20-30 hours per week).
- Competitive hourly wage with performance bonuses.
- Modern office environment with professional development opportunities.
- Located in the vibrant downtown Tulsa district.
Responsibilities
- Manage Communications: Handle incoming emails, screen calls, and draft correspondence to ensure timely responses to clients and stakeholders.
- Schedule Management: Coordinate calendars for management, book meeting rooms, and prepare agendas for weekly team meetings.
- Document Management: Organize and maintain both digital and physical filing systems, ensuring data accuracy and easy retrieval.
- Data Entry & Reporting: Input customer information into CRM systems, update spreadsheets, and assist in compiling weekly activity reports.
- Office Operations: Order office supplies, manage inventory, and ensure the reception area remains welcoming and organized.
- Event Coordination: Assist in planning and logistics for company team-building events and client meetings.
Qualifications
- Education: High school diploma or GED required; Associate’s degree in Business Administration or related field is a plus.
- Experience: Minimum of 1-2 years of administrative experience, preferably in a corporate or professional services setting.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with CRM software (e.g., Salesforce, HubSpot) is preferred.
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Strong attention to detail and the ability to prioritize tasks effectively in a fast-paced environment.
- Reliability: Must be punctual, trustworthy, and able to work independently with minimal supervision.