Job Description
Are you a detail-oriented professional seeking a flexible opportunity in the vibrant heart of Los Angeles?
Apex Administrative Services is currently seeking a highly organized Part-Time Administrative Assistant to join our dynamic team. This role offers the perfect blend of professional responsibility and work-life balance, allowing you to contribute to a growing enterprise without the demands of a full-time schedule.
Located in Downtown LA, we pride ourselves on a collaborative culture and a commitment to excellence. If you have a knack for organization and a passion for supporting a high-performing team, we want to hear from you.
Why Join Us?
- Flexible part-time schedule (20-30 hours/week)
- Competitive hourly rate in the heart of Los Angeles
- Opportunity for professional growth within a supportive environment
- Convenient downtown LA location with access to public transit
Ready to take the next step in your career? Apply today to become part of our team.
Responsibilities
- Schedule Management: Coordinate and manage complex calendars, including scheduling meetings, appointments, and conference calls for executive leadership.
- Document Control: Prepare, proofread, and distribute professional correspondence, memos, reports, and presentations with a keen eye for detail.
- Communication Hub: Serve as the primary point of contact for internal and external stakeholders, responding to inquiries and routing messages efficiently.
- Data Management: Maintain and update electronic and physical filing systems, ensuring accuracy and easy retrieval of documents.
- Meeting Support: Organize and logistics for team meetings, including preparing agendas, taking minutes, and preparing follow-up action items.
- Expense Reporting: Assist in tracking and processing expense reports and invoices in accordance with company policies.
- Office Operations: Maintain a well-organized and professional reception area, manage office supplies, and assist with basic IT troubleshooting.
Qualifications
- Experience: Minimum of 1-2 years of professional administrative experience in a corporate or fast-paced environment.
- Technical Proficiency: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Organization: Exceptional organizational skills with the ability to prioritize tasks and manage multiple deadlines effectively.
- Communication: Superior verbal and written communication skills, with a professional and polished demeanor.
- Integrity: High level of confidentiality and discretion when handling sensitive information.
- Flexibility: Ability to work independently and adapt to changing priorities in a dynamic office setting.
- LA-Based: Must be currently based in or willing to commute to Los Angeles, CA.