Job Description
Are you a highly organized professional looking for an exciting opportunity in the heart of Philadelphia? Metro Business Services is seeking a dynamic Office Assistant to join our growing team. We are thrilled to announce that we are offering a $2,500 Sign-On Bonus to new hires who join our team! As a key member of our administrative staff, you will play a crucial role in ensuring our daily operations run efficiently and our office environment remains professional and welcoming.
At Metro Business Services, we pride ourselves on our collaborative culture and commitment to excellence. If you are a proactive problem-solver with excellent communication skills, we want to meet you.
Responsibilities
- Manage front desk operations, including greeting visitors, directing inquiries, and answering a multi-line phone system with a professional and friendly demeanor.
- Perform accurate data entry and maintain organized digital and physical filing systems for client and internal records.
- Handle incoming and outgoing mail, packages, and courier services with precision and timeliness.
- Assist in scheduling meetings, coordinating conference rooms, and preparing meeting materials and refreshments.
- Order and maintain office supplies, inventory, and equipment, ensuring the workspace is well-stocked and functional.
- Support various departmental projects as needed, including basic accounting tasks, expense reporting, and report generation.
- Act as a point of contact for vendors and service providers, resolving issues and ensuring service level agreements are met.
Qualifications
- High School Diploma or GED required; Associate’s degree or certification in Office Administration is a plus.
- Minimum of 1-2 years of professional experience in an administrative or office support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with CRM software (e.g., Salesforce, HubSpot) is preferred.
- Strong written and verbal communication skills with the ability to interact professionally with clients and staff at all levels.
- Exceptional organizational skills with the ability to prioritize tasks and manage time effectively in a fast-paced environment.
- Attention to detail and a proactive approach to problem-solving.
- Ability to work independently as well as collaboratively within a team structure.